BYLAWS OF Natural Horsemanship Association
ARTICLE I – NAME, PURPOSE
Section 1: The name of the organization shall be The Natural Horsemanship
Section 2: The NHA is organized exclusively for the purpose of it’s objects:
The establishment and operation of a horsemanship association for the purposes
A) Fostering interest in natural horsemanship, encouraging participating, learning, and showing of natural horsemanship and natural care of horses through clinics, demonstrations, education events, and/or shows.
B) Promoting the good qualities and benefits of natural horsemanship.
C) Advocating for natural horsemanship principles to be applied to other disciplines and equine related associations, clubs, and organizations.
D) Providing as source of education and information on natural
horsemanship and caring for horses.
E) Providing a certification program and framework for learning and teaching natural horsemanship, and providing care for horses.
F) Fostering goodwill, horsemanship, and sportsmanship.
G) Arranging games, clinics, programs, certification, frameworks, and competitions as appropriate and granting awards, prizes, and distinctions as appropriate.
ARTICLE II – MEMBERSHIP
Section 1: Becoming a Member. Members can receive status by accurately completing a membership application and payment of membership fees. Membership is
active until the end of the current calendar year. For example membership status achieved in April, 2012 will remain active until December 31, 2012.
Section 2: Membership Renewal. Membership can be renewed by completing the
membership application and submitting payment for a renewal membership.
Section 3: Membership Powers and Rights. Members are entitled to 1 vote on all items
that are decided by members.
Any Member may bring an item to the Annual General Meeting for discussion on the agenda. Any items for discussions need to be given to the Secretary at least 5 business days before the Annual General Meeting.
All Members will receive Members Benefits while their membership remains active. The
Members Benefits list will be updated and posted for display on the website.
Section 4: Refusal of Membership.The Board of Directors can deny membership to any individual, organization, or business who has harassed or harmed any other member or
Board of Directors, who engages in activities that go against the mission statement and objective of the association (for example horse slaughter), or that is in conflict with the association it’s Officers or Board of Directors (for example a lawsuit).
Section 5: Membership Terms. Membership is non-transferable. Membership automatically cancels at the end of the calendar year, however a member can withdraw membership by making a written request to the Secretary. No refund of membership
payments will be awarded.
ARTICLE III – ANNUAL MEETING
Section 1: Annual Meeting. A minimum of 1 meeting will be held for all members to attend – the Annual General Meeting. The date of the regular annual meeting shall be set by the Board of Directors who shall also set the time and place. All members can attend the meeting. A quorum is established when 5% of the members entitled to vote are present. Electronic voting is an acceptable means for voting.
The President will chair meetings, unless unavailable in which case the Vice President will chair. The President or the Vice President must be present at a meeting for the
Members will be give noticed of the meeting between 10 50days in advance via post mail or email. Email is the preferred communication, however, when an email is not provided, the member can be given notice via post mail.
At meetings, 2 people are needed to pass a motion.
Section 2: Special Meetings. A minimum of five percent of the voting members are needed to requisition the directors to call a special meeting, or the President can request a special members meeting.
Section 3: Notice. Notice of each meeting shall be given to each voting member, by mail, between 10-50 days before the meeting.
ARTICLE IV – BOARD OF DIRECTORS
Section 1: Board Role, Size, Compensation.
The Board is responsible for overall policy and direction of the association, and delegates responsibility for day-to-day operations to the President, General
Manageer, and committees. The Board shall have up to 9 and not fewer than 3 members. The board receives no compensation other than reasonable expenses.
Section 2: Meetings. The Board shall meet at least 4 times per year, at an agreed upon time and place, or via electronic or teleconference means.
Decisions at Board meetings can be made via consensus – that is when all Board members present agree with the proposal and no one states and objection. In the event of an opposition/objection, a vote will take place of the Board members. Majority will decide.
Section 3: Board Elections. Election of new directors or election of current directors to a second term will occur as the first item of business at the annual
meeting of the corporation. Directors will be elected by a majority vote of the
Section 4: Terms. All Board members shall serve 1 year terms, but are eligible for re-election.
Section 5: Quorum. A quorum must be attended by at least 50% percent of the Board members before business can be transacted or motions made or passed.
Section 6: Notice. An official Board meeting requires that each Board member have written notice two weeks in advance.
Section 7. Officers and Duties. There shall be five officers of the Board consisting of a President, Vice President, Secretary and Treasurer. Their duties are as follows:
The President shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the board to preside at each meeting in the following order: Vice-Chair, Secretary and Treasurer.
The Vice-President will chair committees on special subjects as designated by the board, and will act on responsibilities of the President when the President is
The Secretary is responsible for all written records of the organization,
especially notices of meetings, minutes of meetings and the official correspondence of the Board. This does not mean that the Board Secretary needs to do the actual writing and paper work. But the Secretary is responsible for seeing that accurate records are kept.
The Treasurer is responsible for all financial records, and for preparing financial statements and reports for the Board. A Treasurer does not actually
have to keep the books or audit them, these duties can be assigned to others or to paid professionals.
Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members by the Secretary
two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted
upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member’s term.
Section 9: Resignation, Termination and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be
dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for
other reasons by a three-fourths vote of the remaining directors.
Section 10: Special Meetings. Special meetings of the Board shall be called upon the request of the President or one-half of the Board. Notices of special meetings shall be send out by the Secretary to each Board member postmarked two weeks in advance.
ARTICLE V – COMMITTEES
Section 1: The Board may create committees as needed, such as fundraising, event planning, etc. The President appoints all committees and members.
Section 2: The five officers serve as the members of the Executive Committee.
Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority of the Board of
Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
Section 3: Finance Committee. The Treasurer is chair of the Finance Committee, which includes at least one other Board member. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget.
Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures
and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members
and the public.
The Treasurer, President, and Vice President are authorized to sign on financial matters for the association. Other members of the committee can be authorized to sign on financial matters with the approval of the Board of Directors.
The Association will maintain a bank account, and the records will be reviewed at least 2 per year by Board Members at a meeting.
An audit will be conducted if revenue exceeds $10,000. The auditor will be decided by the Board Members, or if timing does not allow for a meeting and an auditor is needed, the Treasurer and President may appoint an auditor if they have consensus on who to appoint. An auditor will be appointed to hold office
until the first Annual General Meeting.
ARTICLE VI – AMENDMENTS
Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors or the members. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.